This number will only be available to other members. If you are one of the club contacts, this number can be used, with your permission, for prospective members to call you as well.

You can enter an username for logins if you prefer to use it rather than having your name shown for log ins. If you enter this, you must use it--your actual name will not be shown and will not be recognized.

When did you become a club member? If you enter a date here, it can be shown on name tags, if your club uses them.

(Future Use) This will be used in the future to produce consolidated reports for members of multiple clubs using FreeToastHost.

The following are the basic club information and configuration settings for getting a website up and running.

NOTE: You should also make sure your club's information is current on the Toastmasters International Website. Click here to verify the information for your club, and if not correct, an officer of the club will need to login to the member area on the TI website and correct it.

This is the name of your club that will appear in reports and in the banner heading, unless you override it with the Banner Text setting on the Appearance tab.

The description of your club is part of your site's metadata -- this is what shows up in the search engines. Example of good description, "We are a Toastmasters club located in Nowheresville, NC focusing on helping members improve their public speaking and leadership skills. We meet every Wednesday at 6:00pm."

These are the keywords metatag for search engines. Each word or phrase should be separated by a comma. Example, "Public Speaking, Leadership, Toastmasters, Nowheresville NC, speeches, confidence".

If you are using a Custom Website Domain, we strongly recommend that you enter your registrar name, registrar website address, domain expiration date, and your login information for that website here so that it does not get lost or forgotten.

The following settings control the overall appearance of your website and allow you to hide some of the provided menu links for functionality that you do not need or do not wish to use.

By default, your Club Name is displayed in your website's banner area at the top of each page. However, you can optionally enter something different here to override the Club Name being displayed as your Banner Text. For example, you may want to include your Club Number in your Banner Text, but not as part of your Club Name. (Your Club Name will still be what is displayed in report headings.)

You can also set these colors to give your website a distinctive look. Additionally, you can also set the background color for the Home Page on the Home Page tab, the Meeting Information / Directions Page on the Meeting Information tab, and for each Custom Web Page on the Appearance tab for each Custom Web Page.

This adjusts the size of the text used in the menus at the left. This is set as a percentage of the normal setting, so less than 100% decreases the text size, and greater than 100% increases it.

These adjust the amount of padding used for the margins in the menus and main content areas for the Home Page, Meeting Information/Directions Page, and Custom Web Pages. These are set as a percentage of the normal settings, so less than 100% decreases the padding, and greater than 100% increases it.

This allows you to use a different style of menu. Accordion and Tabbed menus take up less vertical space than the Standard menus, so they may be a better choice if you have a lot of menu entries.

You can select or upload an image to be used as a background "wallpaper" pattern for your website. Additionally, you can set a scale (for use with a pattern) and an opacity level to ensure that the background pattern does not overpower your main content.
NOTE: The above thumbnail sample of your image will *not* reflect any scale you set above.

Select the links above that you prefer NOT to display on your web site.

If you prefer to use your website only for public relations purposes, you can check this box to disable all features intended for members and club operations. Note that this will also hide the Meet Our Members page.

This is where you set up your website's Home page.   ▼ More ▼

This will be the main focus of your home page. A good home page has both images and text.

For example, these notes could contain reference information on widgets, flash, or other special features you used. Also, you might leave notes for someone to know how to swap out or insert photos, or where to find them.

You can set this background color to give your website a distinctive look. You can also set the background colors for the Menus and left side pages on the Appearance tab, the Meeting Information / Directions Page on the Meeting Information tab, and for each Custom Web Page on the Appearance tab for each Custom Web Page.

This is where you set up your website's Meeting Information/Directions page.   ▼ More ▼

Use this page to provide full information about your meeting, including: who can become a member, how often you meet, on what days, where you meet (directions), etc.

For example, these notes could contain reference information on widgets, flash, or other special features you used. Also, you might leave notes for someone to know how to swap out or insert photos, or where to find them.

Include a Google map on your directions page! It is easy. You can either just type an address in the above input field that Google can recognize and click Save, *OR* if you want finer control over the look of the embedded map, follow the following steps to fetch the corresponding iframe code from the Google Maps website:

1. Visit Google Maps.
2. Enter the address of your meeting location. Zoom the map to an appropriate zoom level.
3. Click the menu icon in the top left corner.
4. Click Share and Embed Map from the displayed menu.
5. Click on the Embed Map tab from the displayed dialog.
6. Select the size of map from the drop down list in the displayed dialog.
7. Copy (control/command "C") the text in the field to the right of the size selection. It has the keyword iframe in it.
8. Paste (control/command "V") that iframe code into the above input field.

Note 1: If you are having issues with Google Maps recognizing an address, try using more commas to separate the various "parts" of the address. (e.g. House Number, Street Direction, Street Name, Street Suffix, City, State, Zip, Country)
Note 2: If you fetch the iframe code from Google Maps, we recommend that you alter Google's default 350 height to 650 for better viewing.

You can set this background color to give your website a distinctive look. You can also set the background colors for the Menus and left side pages on the Appearance tab, the Home Page on the Home Page tab, and for each Custom Web Page on the Appearance tab for each Custom Web Page.

Social networking can be a great way to increase your club's exposure and build membership. If you have accounts with any of the following social networks, enter the URL of the account below. If not, why not open one?

Visit Facebook at https://www.facebook.com.

Visit Twitter at https://www.twitter.com.

Visit YouTube at https://www.youtube.com.

Visit LinkedIn at https://www.linkedin.com.

Visit Flickr at https://www.flickr.com.

Visit Google at https://www.google.com.

Visit Meetup at https://www.meetup.com.

Using social networking websites that are not listed above? You can list them here, one per line, and we will try to match each to an appropriate icon from our library of 100+ icons. If we do not find a match, we show a generic green icon. In that case, or if you want us to use a different icon for one or more of the website URLs that you entered (optional), you can also enter the icon's URL after the associated website URL(s) & separated by a comma. List one entry per line please.

EXAMPLE:
website URL #1
website URL #2, icon URL #2
website URL #3
... etc.

Enter in all login information and details for the next club member to take over the social networking for this club.

Floater messages appear at the top of the page when a member or non-member visits your website. This message can be customized for the member and for the non-member. The message will appear once per web browsing session. (If a website visitor closes their browser and then reloads it, the message will appear again.)

NOTE: If you want to force the floaters to show for testing purposes, you can either click the following after saving floater changes or enter it in your browser's address bar: https://eywtm.toastmastersclubs.org/?showfloaters .

Leaving this blank means that no message will pop up for the non-member.

Leaving this blank means that no message will pop up for the member.

You can delegate access to certain FreeToastHost Admin Console modules here to a maximum of three club officers. Links to these modules are included on the Members Only menu after the officers below have logged in.

Click the buttons above to select up to three club officers to delegate access to the respective Admin Console modules noted above.

* NOTE: If you delegate access to this Website Settings module, note that this Access Settings tab and the Administrator Info tab are only shown when the admin is logged in.

Click the button above to select up to three club officers that can create new meeting agendas. The default is the Vice President of Education.

NOTE: Keep in mind that you can also give access to editing agendas via setting the editor checkbox for specific meeting roles using the agenda editor. For example, if you want your Club President to be able to edit agendas, you may be able to just set the Presiding Officer role in your meeting agenda to be an agenda editor.

You can change the information for your registered website administrator here, for convenience.   ▼ More ▼

The first and last name of the administrator of this club website.

The e-mail address of the administrator. One e-mail address only please. Do NOT use your club website e-mail alias.

The system stores system administrator/support messages to you here that are displayed to you about once per day, maximum, after you refresh your screen, while you are logged in as the admin. These are NOT emails. You can edit or delete these messages here. You can also enter a reminder message for yourself here that will be displayed about once per day, maximum, while you are logged in as the admin.

The following settings allow you to set up tracking mechanisms to enable you to analyse how many people are visiting your website, who they are, which web pages are actually being viewed, and how often they are being viewed.

Here you can set up a simple hit counter to be displayed in a color of your choice at the bottom of your screen. It shows the number of unique IP addresses that the system has detected for website visitors--this is an indication of the number of unique visitors. If you are in a company club, this may be inaccurate for technical reasons, so we do not recommend using this for company clubs.

For detailed website statistics based on the Bing (& Yahoo!) search engine, use Bing Webmaster Tools. When you add this website address ( https://eywtm.toastmastersclubs.org ), you will be asked to verify the site. Choose the alternative method "add meta tag"--copy and paste it in here.

For detailed website statistics based on Google's search engine, use Google Webmaster Tools. When you add this website address ( https://eywtm.toastmastersclubs.org ), you will be asked to verify the site. Choose the alternative method "add meta tag"--copy and paste it in here.

For even more detailed website statistics, use Google Analytics. When you add this website address ( https://eywtm.toastmastersclubs.org ), you will be asked to add code to your "head" tag. Copy and paste it in here.

FreeToastHost 3

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This is FreeToastHost 3, sometimes referred to as "FTH3", for short. FreeToastHost is a free website hosting system for Toastmasters clubs and districts. FreeToastHost was originally developed by Bo Bennett, DTM, with additional development by Dan Rooney. While FreeToastHost 3 is aligned with Toastmasters International branding standards, FreeToastHost 3 is not supported or directed by Toastmasters International. All labor to develop and support FreeToastHost 3 is done strictly on a volunteer basis by active Toastmasters members like you. We are deeply committed that every Toastmasters club and district have an easy to use, effective website platform that serves their needs well.

There have been several developers that have contributed their spare time and hard work to the development of FreeToastHost. The current developer is Steve James, DTM. Steve is a member of Club # 1966, the Mindful Communicators in District 52 (Southern California USA).

We are committed to providing responsive, effective support to the clubs and districts that are using the FreeToastHost 3 system. Our Support Lead, Brian McDonald, DTM, Club 9560 / District 61 (Eastern Ontario, Québec Canada and northern New York state USA), has a long history supporting the FreeToastHost website system, including the prior FreeToastHost 1 system. In addition, FreeToastHost 3 is supported by a global support team of committed volunteers that we refer to as "FreeToastHost Ambassadors". The current FreeToastHost Ambassadors are as follows:

• Jane Atkinson, DTM, Clubs 755321, 1137486 & 1189695 / District 72 (New Zealand)
• Roger Morehouse, DTM, Clubs 2465 & 3730734 / District 65 (Central and Western New York State USA)
• Steve James, DTM, Club 1966 / District 52 (Southern California USA)
• Pam Holley, DTM, Club 5836 / District 69 (Northeast Australia and Papua New Guinea)
• Linda Mann, DTM, Clubs 3533, 879, & 641372 / Districts 33 & 52 (Southern California USA)
• George Marshall, DTM, Clubs 5067 & 9338 / District 57 (Northern California USA)
• Wes Brzozowski, Club 2584 / District 65 (Central and Western New York State USA)

If you have any questions about using FreeToastHost 3, if you are having issues in using it, or if you have an improvement suggestion, then please visit us at http://support.toastmastersclubs.org.

Please click the following link to periodically review the FreeToastHost Terms of Use Agreement.

This revision of FreeToastHost 3 is officially Revision 3.0 revised on 2018-08-11, and was created using the following tools and code libraries:

• Google Chrome (& sometimes Microsoft Edge or Mozilla Firefox)
• Notepad++ Version 7.5.6 (a wonderful editor)
• FileZilla FTP Client Version 3.34.0
• Windows 7 Snipping Tool
• jQuery Version 2.2.4
• jQuery UI Version 1.11.4
• CKEditor Version 4.7.0
• Amplify Store Version 1.1.2
• PrettyPhoto Version 3.1.6 (patched by Steve James to support HTTPS)
• jDownload Version 1.4
• jQuery File Upload Version 9.11.0
• jQuery Full Calendar Version 2.9.1
• Font Awesome Version 4.7.0
• Spectrum Color Picker Version 1.5.2 (patched by Steve James)
• jQuery UI Multiselect Version 3 (version authored by Steve James)

FreeToastHost has a variety of email features. Here you can control how some of these features work.

Select the recipient of replies to various email lists.
NOTE 1: Replies to Non-Member Group emails will *always* ignore the above setting and only go to the sender.
NOTE 2: You can override the reply settings for the members, custom groups, & officers lists for single emails by putting {{replyall}} or {{replysender}} at the beginning of your subject text when composing an email in your email client/webmail.

Normally, all Custom Email Groups are accessible to members only. However, if you check this setting, you can effectively create new officer email addresses (aliases) that are publicly accessible by setting up new Custom Email Groups that you assign only one member to.
NOTE: This only works with custom groups comprised of members.

Select the format of the from address in emails sent through FreeToastHost email.
The default is Club First, Name Last.

You can specify a short piece of text (20 characters maximum) here to prefix to subjects of emails sent through FreeToastHost. For example, entering FTH2 would result in [FTH2] being prefixed to email subjects. This is useful if you have members associated with multiple clubs as it can help them find emails for your specific club.

You may enter an email address (& Login Information) here that you want *all* email processed by FreeToastHost to be copied to for archival purposes and as an official record of club communications. We recommend using a free email account (e.g., Gmail) that you have set up for this purpose on behalf of your club.

FreeToastHost has a variety of Email Security features already built in that protect you from spammers. You do not have to do anything to enable those features. However, if you would like to assert more control over how FreeToastHost handles your club email to protect you from spammers, the following settings allow you to do that.

Use this to specify a comma separated list of email addresses and/or domains of "safe" email senders that should be allowed to send to the same club email addresses as any normal member would be. (White listed email addresses cannot send to email lists with unsubscribe features.) Make sure you include the "@" symbol when specifying a domain name. (e.g., @okdomain.com)

Use this to specify a comma separated list of email addresses and/or domains of "unsafe" email senders that should always be blocked from sending to *any* club email addresses. Make sure you include the "@" symbol when specifying a domain name. (e.g., @baddomain.com)

NOTE: You can use the Black List and the White List together. For example, you could black list a domain, but white list a specific email address in that domain.

Check the above checkbox if you would also like to also have email sender addresses checked against the black lists of all other clubs and districts using the FreeToastHost system. ▼ More ▼

Note that if you enable this, emails sent through the system may take slightly longer to be processed. If you expect to receive emails from social networking websites, domain registrars, or services websites such as PayPal, then you should enter email addresses or domains for those in the "Email White List" box above, since those are more likely to get blocked by clubs and districts. Lastly, you can check the current "Crowd-Sourced" Black List by clicking the button above.

Check this to add "Is this SPAM?" links to the bottom of any emails addressed to publicly accessible FreeToastHost email addresses (e.g., officer aliases, admin, and contact, if enabled). If the added link is clicked, the original sender of the spam email is automatically added to the above email black list.

Check this to add "Not a Member?" links to the bottom of list, agendas, and dues notices emails sent to members. If the added link is clicked, the member is automatically moved to the Former Members list.

Type a unique slogan, mantra, motivational phrase, or other text here known only to your club (250 chars max). This will be added to the bottom of emails sent through FreeToastHost to verify that the emails have actually been sent via FreeToastHost on behalf of your club.

NOTE: Each time you set or update this, make sure you share the new phrase with your members.

SpamAssassin is a comprehensive spam filter that is used in FreeToastHost to prevent your members from receiving unwanted spam email. It uses a scoring technique that determines whether the calculated spam score is above a set threshold value. ▼ More ▼

Lower threshold values make the system work more aggressively resulting in more spam being caught, but also results in more email incorrectly flagged as spam ("false positives")--normally, the default value of 5 is sufficient. Note that SpamAssassin is used in *addition* to a number of other techniques employed by FreeToastHost to keep your members from being spammed. As we realize that different clubs have different sensitivities to spam, we are providing the ability for each club to set their threshold value used to determine how aggressively SpamAssassin checks your club email for spam.

For more information on setting the SpamAssassin Threshold value, see the following: On the effects of lowering your SpamAssassin threshold.

Here you can configure how the Contact Us form works and select which officer(s) or member(s) need to be notified when someone submits the form.

NOTE: To link directly to your "Contact Us" form, use https://eywtm.toastmastersclubs.org?contactus

Select up to three officer roles or members that will be handling the contact form submissions. The member e-mail addresses are not made public on the form, and not visible anywhere on the website. The names and phone number of the contacts will ONLY be made public if you select that option for the member. Be sure to get the member's consent before selecting this option.

If enabled, the contact-5732686@toastmastersclubs.org email address provides an alternate way for your club contacts to receive emails. This is a publicly accessible email address--it can become the target of spammers. If you choose to use it, we recommend that you get familiar with the enhanced email security features on the Email Security tab.

When someone enters a message in the Contact Us form, their contact information can be automatically saved ("auto-populated") to avoid retyping it. (If the person checks the checkbox at the bottom of the form.) Select the contact list above & enter the name of a custom group (optional) where their contact information should be stored.

NOTE: "Opt-out" is no longer supported for this setting due to new privacy regulations.

Here you can set which member needs to be notified when someone completes the mentor request form.

Select the member that will handle these requests. This is usually the VP of education.

If you check this check box, then a direct link to the Assign Mentor(s) Tool (from Membership Management) will be added to the Members Only menu for the above person after they log in. If this person already has access to Membership Management, then you may want to un-check this.

Did you know that FreeToastHost has features specifically to support a strong mentoring program? We believe in the value of mentoring. Mentors can now be assigned to members in Membership Management. There is a new Mentoring Report in Membership Management, also. Alternatively, club members can now designate one or more other club members as their mentor(s) in their member profile. Once mentors are assigned to members, mentors are automatically included in a special new email list called "mentors", e.g mentors-####@toastmastersclubs.org or mentors@customdomain.org. Also, you can include those mentors in the list of roles that get notified when someone adds or drops a meeting role. We hope to add additional features in the future to support a strong mentoring program. Have any ideas? Let us know at http://support.toastmastersclubs.org.

Enter the name of the role or agenda item. Example: "Sgt. at Arms Opens Meeting" or "1 Minute to Complete Evaluation Forms".   ▼ More ▼

Use this to explain the role or agenda item in detail -- especially helpful for newer members.

Select the duration in minutes that you would like to allocate to this new item.